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Executive Administrative Assistant


The Executive Administrative Assistant is responsible for providing direct administrative support for the CEO of AKE Safety Equipment.  Handles a variety of confidential duties that are critical to the nature of the business while conducting oneself with a high degree of professionalism and sound judgement.  We are looking for someone that is loyal and thrives within a creative, fast paced environment.  Must be able to quickly adapt to change and is able to keep the success and forward movement of the business as the ultimate top priority. 


Specific Responsibilities:

- Advises individuals inside and outside the organization on the CEO’s views on policies and expectations

- Disperses information and instruction from VP to other members of the sales team, including Sales Managers and Sales Representatives

- Prepares reports and provides recommendations for solutions of operational and administrative problems

- May compose and sign correspondence for CEO

- May serve as the CEO’s representative at meetings and act as a liaison to AKE staff

- Screen and return phone calls as needed

- Reads, screens and answers correspondence as needed

- Contributes new ideas that help drive efficiency

- Effectively support and back up other administrative assistants, especially for high priority meetings, deadlines and general sales support functions

- Manage personal and professional calendars and other meeting and event arrangements

- Coordinate travel arrangements

- Maintain an organized filing system of paper and electronic documents

- Special projects and other duties and personal errands as needed


Required Skills:

- Anticipate a variety of needs and problems and proactively suggest solutions

- Experience working within an entrepreneurial and/ or sales environment

- Must be able to use excellent judgement and discretion in a variety of unique situations

- Sensitivity to confidential information

- Outstanding organizational and clerical skills

- Ability to work courteously and cooperatively with all AKE Staff, vendors and customers

- Strong interpersonal skills – outgoing, patient, professional

- Ability to consistently meet deadlines

- Strong proficiency with MS Word, MS Excel and QuickBooks


Preferred Skills:

- Proficiency in Salesforce CRM System

- Knowledge and ability to use UPS, FedEx and SpeeDee shipping software

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